How to successfully introduce legal AI software into your business?

Conduct an artificial intelligence (AI) project within a company's legal department can be complex. The implementation of such initiatives presents several challenges, such as technical complexity, resistance to change, and the need to understand existing legal processes. However, a successful AI project can bring Immense value to legal teams. By automating repetitive tasks and improving the accuracy of contract analyses, AI allows legal professionals to focus on higher value-added activities.

To maximize these benefits, it is essential to know the key steps to successfully conduct a legal AI project. This includes selecting the right technologies, implementing change management processes to facilitate user adoption, and ongoing team training to ensure optimal use of AI. Personalized support throughout the project, from the planning phase to implementation and continuous optimization, is also crucial. With the right support, a legal department can transform and become a key player in innovation within the company.

This article explores these different steps and offers practical advice for a successful AI project in the legal field.

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Expectations and goals (SMART goals)

Understand project expectations

This first step may seem obvious to some but it is not obvious for all: determine the needs of your service. Essential for the rest of the process, it is important to discuss internally with the teams to highlight the different expectations of AI-based software. Here are some examples of needs that will determine your software choice:

• Organization of data and legal documents

• Assistance with contract review

• Writing assistance

• Compliance and RGPD

• Data security and protection

Determining goals and KPIs

Once the need is identified, it remains to understand how to solve it. It is therefore crucial to define The goals to be achieved. Key performance indicators (KPIs) are essential to assess whether the solution really meets team expectations. To measure these KPIs, a matrix that is very popular among businesses can be used: the SMART method.

• S: Specific (Specific) - Define clear and specific goals.

• M: Measurable (Measurable) - Establish criteria to measure the success of the objective.

• HAS: Achievable (Achievable) - Ensure that the goal is realistic and achievable under the given circumstances.

• R: Relevant (Relevant) - Ensure that the objective is relevant and in line with the overall goals.

• AND: Time (Temporal) - Set goals for a specific and limited time

Determining the right software vendor or software

Allocate a budget to compare offers

Although the demos are generally free, the price of the offers may be different depending on the offers offered and the quality of the software. Take the time to dedicate a budget to the project to compare the offers offered more easily. It is sometimes more interesting to give access to a person and then make it accessible to all the people concerned.

Know the different AI technologies offered

Sometimes it can seem difficult to tell the difference between two legal programs. However, some people use technology. Fundamentally different AIs to carry out the assigned tasks. If you want to know more about AI applied to the legal sector in order to make an informed choice, watch our white paper that deals with this subject.

Test the demos

Finally, nothing better to form an opinion than to try the product. Many software companies offer a free demo of their legal AI, to try with your teams. That is the case by Autolex, with a free demo of its legal contract review tool.

Best practices for digital transformation

Support in training

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This change is an ideal opportunity for adopt best practices in the processing of legal documents. This mainly involves training employees, whether they are in the legal department or not, to use the tool. The more in-depth the knowledge of the tool, the more relevant its use will be. You should therefore not hesitate to call on the editor or the internal referent to organize training courses on the subject.

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Attract a project manager and operations manager

Topics related to artificial intelligence can sometimes be difficult to implement in services. One solution could be to dedicate a person specifically responsible for implementing the project. To ensure the continuous improvement of AI and the personalization of the results obtained, assign a person to the role of Legal Operations Officer will allow constant and controlled monitoring of the experience in the service. If possible, it is best to choose a person who is curious and at ease with digital tools.

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Change management with the ADKAR method

Finally, it is sometimes difficult to change your habits, especially in a sector such as law. To help implement a new solution for teams, a change management method can be proposed: the ADKAR method.

• HAS: Awareness (Awareness) - Recognizing the need for change.

• FROM: Desire (Desire) - Develop a personal desire to participate in and support change.

• K: Knowledge (Knowledge) - Acquire the knowledge necessary for successful change.

• HAS: Ability (Capacity) - Develop the skills and abilities required to implement change.

• R: Reinforcement (Reinforcement) - Establish support and reinforcement mechanisms to maintain change.

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Improve your contract review processes with Autolex

Designed to meet the specific requirements of legal professionals, our contract management solution offers a comprehensive approach to simplify and optimize contract reviews. It makes it possible to facilitate and improve the contract analysis process.

Our team is at your disposal to present you with all the innovative features of our solution, answer your questions and guide you in exploring our platform. For more information or to register for our programfree trial, do not hesitate to contact us !

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Question/Answers

1. Is some software more difficult to integrate than others?

The answer is yes. Some require a lot of configuration and training while others can be set up in a few clicks. AutoLex is used as a Word extension, making setup easier.

2. Does AI software protect your data?

Everything depends on the solution, it is important to find out from the publisher since legal documents are very important resources for a company. At AutoLex, all user information is secure thanks to our partnership with Microsoft Azure.